Treasurer Forms


Please contact Cambridge PTO Treasurer, Catherine Bishop, with any questions you might have. 


To submit an online reimbursement, please visit our online reimbursement form here


Cambridge PTO Checklist Form


Cambridge PTO Deposit Form


Tax Exemption Certification


Printable Reimbursement Form

(will require submission in person to the PTO Box at Cambridge)



How to Use These Forms:


Online Reimbursement Form: To be used for reimbursement on expenses. The PTO does not reimburse for taxes. To ensure you aren't charged for taxes, print a copy of the Tax Exemption Certificate and turn it in to the business you are purchasing from. All​​ reimbursement ​​forms​ ​must ​​be ​​accompanied​ ​by ​​the​ sales receipts. These can be sent electronically to Treasurer, Catherine Bishop.

**If​ ​you​ ​have​ ​a​ ​large​ ​invoice​ ​for​ ​a​ ​standard​ ​Cambridge​ ​project​ ​such​ ​as​ ​Mule​ ​Market,​ ​Mule​ ​Games and​ ​Balloonfest,​ ​etc., our PTO Treasurer can​ ​pay​ ​the​ ​invoice​ ​for​ ​you​ ​instead​ ​of​ ​you​ ​paying​ ​first​ ​and​ ​being reimbursed. Remind​ ​the​ ​vendor​ ​that​ ​we​ ​are​ ​tax-exempt.​


Cambridge PTO Deposit​ ​Form​: to be printed and ​turned​ ​in with​ ​and​ ​Reimbursement​ ​Form​ ​which​ ​must​ ​be​ ​completed​ ​to​ ​deposit​ ​funds​ ​or​ ​to​ ​be​ ​reimbursed for​ ​expenses.​ ​​ ​The​ ​forms​ ​are​ ​a​ ​necessary​ ​part​ ​of​ ​our​ ​record​ ​keeping​ ​in​ ​case​ ​our​ ​PTO​ ​is​ ​ever audited.​ ​​ There is a Treasurer's Mailbox​ ​in​ ​the​ ​office​ ​where​ ​you​ ​can​ ​pick​ ​up​ ​and​ ​drop​ ​off​ ​these​ ​forms​ ​as well.​ ​​ ​


Cambridge PTO Deposit Form​: To be used to deposit checks collected on behalf of the Cambridge PTO. 
All​ ​checks​ ​must​ ​be​ ​listed​ ​separately​ ​for​ ​each​ ​deposit,​ ​including​ ​name,​ ​check​ ​number​ ​and amount.
If​ ​you​ ​have​ ​a​ ​large​ ​deposit​ ​involving​ ​many​ ​checks,​ ​please email an​ ​Excel​ ​spreadsheet​ ​or​ ​Google Sheets​ ​file​ ​of​ ​the​ ​checks to our Treasurer, Catherine Bishop. Attach​ ​the​ ​deposit​ ​form​ ​to​ ​the​ ​top​ ​of​ ​the​ ​spreadsheet.
Cash​ ​can​ ​be​ ​combined​ ​into​ ​one​ ​lump​ ​sum.

Deposits ​less​ ​than​ ​$100​ ​should​ ​be​ ​dropped​ ​off​ ​in​ ​the​ ​PTO​ ​Mailbox​ ​in​ ​the Cambridge​ ​Foyer. Deposits​ ​$100​ ​and​ ​larger​ are to be ​handed​ ​directly​ ​to​ ​office staff membersAshley Corey, Gina De La Cruz, or Jenny Gonzalez to​ ​go​ ​in​ ​the​ ​campus​ ​safe. If you have​ ​turned​ ​in​ ​a​ ​deposit manually, please email PTO Treasurer, Catherine Bishop.


Tax Exemption Certificate: The Cambridge PTO ​cannot​ ​reimburse​ ​for​ ​sales​ ​tax​ ​​as​ ​we​ ​are​ ​a​ ​tax-exempt​ ​organization. When​ ​you​ ​are​ ​purchasing​ ​something​ ​for​ ​the​ ​Cambridge​ ​PTO,​ ​you​ ​may​ ​present​ ​the​ ​retailer​ ​with our​ ​tax-exempt​ ​certificate. If​ ​you​ ​pay​ ​sales​ ​tax,​ ​you​ ​will​ ​not​ ​be​ ​reimbursed,​ ​so​ ​please​ ​remember​ ​to​ ​have​ ​this​ ​certificate​ ​with you.​ ​​  




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